Mission. The purchasing section of the Business Office is responsible for all procurement required for efficient administration of the University. All purchasing is done in conformity with State Purchasing regulations and institutional policy.
VENDOR OPPORTUNITIES....for information on open bids for UL Lafayette and all other Louisiana State departments, please visit the Louisiana Office of State Purchasing LaPac website
Office Information.
- purchasing@louisiana.edu
- Martin Hall, Room 123
- 104 University Circle
- P.O. Box 40197 · Lafayette, LA 70504-0197
- Phone: 337-482-6243 · Fax: 337-482-5059
- 7:30 a.m.-11:45 a.m. & 12:30 p.m.-5:00
p.m., Mon-Thurs
- 7:30 a.m.-12:30pm., Friday
Staff.
Reminders.
- Please be prepared to provide your requisition number when inquiring about order status.
- Call or go to the purchasing office if you need any assistance with completing a requisition or have any other procurement questions.
LaCarte. The procurement card is a credit card that can be used in place of a requisition for certain supplies and dollar amounts. To apply for and obtain information about the procurement card, contact the purchasing office. More information is available in LaCarte Policies booklet (PDF*). Please contact the Purchasing Office to obtain a LaCarte enrollment application form
NON COMPETITIVE BID REQUEST FORMS (PDF*):
- Sole Source
R.S. 39:1597 Provides that a contract or purchase order may be awarded for a required supply, service or major repair without competition when, under regulations, it is determined in writing by the vendor and the requesting department that there is only one source for the required service, supply or repair. A valid quote from the vendor is also required
- Laboratory Scientific Research Project
Supplies & Equipment
Exec Order KBB 2007-10, Sect 5A-26 Allows for a non-competitive bid
process of scientific and laboratory supplies and equipment when procured
for laboratory scientific research. The procurement cannot exceed Twenty Five Thousand Dollars ($25,000.00) per transaction. A valid quote from the vendor is also required.
- Emergency Procurement R.S. 39:1598 Allows procurement of supplies, services and/or major repairs due to an emergency situation that creates an immediate and serious need where health, public safety or conservation of public resources is at risk. Please see page 2 of institutional policy for further details of requirements.
COMPETITIVE BID FORM/DEPARTMENTAL USE (PDF*)
- Request for Fax Quotations
Institutional policy allows that departments may choose to accept the
responsibility for soliciting price quotations from at least three
(3) vendors on behalf
of the University, for purchases between $5000.00 and $15000.00.
The quotations must then be attached to a requisition and submitted
to the Purchasing Office for
evaluation and ordering. Please contact the purchasing office
with any questions concerning the use of the Request for Fax Quotations.
PROFESSIONAL SERVICES CONTRACTS -
Technical or unique functions performed by companies,
independent contractors or consultants whose
occcupation is the rendering of such services constitutes
Professional Services.
Any UL department that wishes to initiate a professional
services contract over $1000 should submit a Purchase
Requisition at least two weeks prior to the start
date of the contract, with the required approvals and
have the following
attached and/or included:
- A proposal submitted by the vendor outlining
scope of work to be performed, along with a description
of performance measures, deliverables and a payment schedule.
The proposed start and ending dates should also be
included on the proposal.
- The contractor's
FEIN or social security number (if individual).
- The
name and title of the individual (if a company)
that will be signing the contract.
UNIVERSITY
PC/LAPTOP PURCHASE
The University now provides a service which facilitates
quick turnaround on orders for standard University
desktop and laptop computers. To view
the particulars including instructions for ordering along with current
standard configurations, please proceed to UCSS
PC Depot. page.
Any deviation from these configurations must be described and approved
by Patrick Landry, Director of UCSS and Assistant CIO.
You must list on your purchase requisition whether the computer/laptop
is in addition to your current inventory or if it will be replacing an
older system. If it is replacing an older system, you must list every
state tag number that will be replaced.
Laptops:
You must submit a Letter of Justification and a Laptop Request Form to
order a laptop.
If
any questions, please contact Purchasing.
*NOTE: Use free Adobe Reader to view/print PDF documents. |
