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Mission. The purchasing section of the Business Office is responsible for all procurement required for efficient administration of the University. All purchasing is done in conformity with State Purchasing regulations and institutional policy.

Office Information.
  • purchasing@louisiana.edu
  • Martin Hall, Room 123
  • 104 University Circle
  • P.O. Box 40197 · Lafayette, LA 70504-0197
  • Phone: 337-482-6243 · Fax: 337-482-5059
  • 7:30 a.m.-11:45 a.m. & 12:30 p.m.-5:00 p.m., Mon-Thurs
  • 7:30 a.m.-12:30pm., Friday
Staff. Reminders.
  • Please be prepared to provide your requisition number when inquiring about order status.
  • Call or go to the purchasing office if you need any assistance with completing a requisition or have any other procurement questions.
LaCarte. The procurement card is a credit card that can be used in place of a requisition for certain supplies and dollar amounts. To apply for and obtain information about the procurement card, contact the purchasing office. More information is available in LaCarte Policies booklet (PDF*). Please contact the Purchasing Office to obtain a LaCarte enrollment application form

NON COMPETITIVE BID REQUEST FORMS (PDF*):
- Sole Source
R.S. 39:1597 Provides that a contract or purchase order may be awarded for a required supply, service or major repair without competition when, under regulations, it is determined in writing by the vendor and the requesting department that there is only one source for the required service, supply or repair. A valid quote from the vendor is also required

- Laboratory Scientific Research Project Supplies & Equipment
Exec Order KBB 2007-10, Sect 5A-26 Allows for a non-competitive bid process of scientific and laboratory supplies and equipment when procured for laboratory scientific research. The procurement cannot exceed Twenty Five Thousand Dollars ($25,000.00) per transaction. A valid quote from the vendor is also required.

COMPETITIVE BID FORM/DEPARTMENTAL USE (PDF*)
- Request for Fax Quotations
Institutional policy allows that departments may choose to accept the responsibility for soliciting price quotations from at least three (3) vendors on behalf of the University, for purchases between $1000.00 and $5000.00. The quotations must then be attached to a requisition and submitted to the Purchasing Office for evaluation and ordering. Please contact the purchasing office with any questions concerning the use of the Request for Fax Quotations.

UNIVERSITY APPROVED PC PURCHASE (PDF*)
In an effort to both simplify and take advantage of significant discounts offered by Dell, the University has provided the following sample configurations for State approved computer purchases.
Standard PC- Standard desktop (rev 0309)
Standard Laptop-Standard laptop (rev 0309)
Any deviation from these configurations must be described and approved by Patrick Landry, Assistant V.P. Information Technology. All Dell e-Quotes will be done by Patrick Landry.
*You must list on your purchase requisition whether the computer/laptop is in addition to your current inventory or if it will be replacing an older system. If it is replacing an older system, you must list every state tag number that will be replaced. Laptops: You must submit a Letter of Justification and a Laptop Request Form to order a laptop.
If any questions, please contact Purchasing.

*NOTE: Use free Adobe Reader to view/print PDF documents.
 

Document last revised Tuesday, March 31, 2009 3:25 PM

© Copyright 2003 by the University of Louisiana at Lafayette
Purchasing, 104 University Circle, P.O. Box 40197,
Martin Hall, Room 123 · Lafayette LA 70504-0197
E-Mail: purchasing@louisiana.edu
Telephone: 337/482-6243 · Fax Machine: 337/482-5059