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Mission. The purchasing section of the Business Office is responsible for all procurement required for efficient administration of the University. All purchasing is done in conformity with State Purchasing regulations and institutional policy.

VENDOR OPPORTUNITIES....for information on open bids for UL Lafayette and all other Louisiana State departments, please visit the Louisiana Office of State Purchasing LaPac website

Office Information.

  • purchasing@louisiana.edu
  • Martin Hall, Room 123
  • 104 University Circle
  • P.O. Box 40197 · Lafayette, LA 70504-0197
  • Phone: 337-482-6243 · Fax: 337-482-5059
  • 7:30 a.m.-11:45 a.m. & 12:30 p.m.-5:00 p.m., Mon-Thurs
  • 7:30 a.m.-12:30pm., Friday
Staff. Reminders.
  • Please be prepared to provide your requisition number when inquiring about order status.
  • Call or go to the purchasing office if you need any assistance with completing a requisition or have any other procurement questions.
LaCarte. The procurement card is a credit card that can be used in place of a requisition for certain supplies and dollar amounts. To apply for and obtain information about the procurement card, contact the purchasing office. More information is available in LaCarte Policies booklet (PDF*). Please contact the Purchasing Office to obtain a LaCarte enrollment application form

NON COMPETITIVE BID REQUEST FORMS (PDF*):
  • Sole Source
    R.S. 39:1597 Provides that a contract or purchase order may be awarded for a required supply, service or major repair without competition when, under regulations, it is determined in writing by the vendor and the requesting department that there is only one source for the required service, supply or repair. A valid quote from the vendor is also required
  • Laboratory Scientific Research Project Supplies & Equipment
    Exec Order KBB 2007-10, Sect 5A-26 Allows for a non-competitive bid process of scientific and laboratory supplies and equipment when procured for laboratory scientific research. The procurement cannot exceed Twenty Five Thousand Dollars ($25,000.00) per transaction. A valid quote from the vendor is also required.
  • Emergency Procurement R.S. 39:1598 Allows procurement of supplies, services and/or major repairs due to an emergency situation that creates an immediate and serious need where health, public safety or conservation of public resources is at risk. Please see page 2 of institutional policy for further details of requirements.
COMPETITIVE BID FORM/DEPARTMENTAL USE (PDF*)
  • Request for Fax Quotations
    Institutional policy allows that departments may choose to accept the responsibility for soliciting price quotations from at least three (3) vendors on behalf of the University, for purchases between $5000.00 and $15000.00. The quotations must then be attached to a requisition and submitted to the Purchasing Office for evaluation and ordering. Please contact the purchasing office with any questions concerning the use of the Request for Fax Quotations.
PROFESSIONAL SERVICES CONTRACTS - Technical or unique functions performed by companies, independent contractors or consultants whose occcupation is the rendering of such services constitutes Professional Services.

Any UL department that wishes to initiate a professional services contract over $1000 should submit a Purchase Requisition at least two weeks prior to the start date of the contract, with the required approvals and have the following attached and/or included:
  • A proposal submitted by the vendor outlining scope of work to be performed, along with a description of performance measures, deliverables and a payment schedule. The proposed start and ending dates should also be included on the proposal.
  • The contractor's FEIN or social security number (if individual).
  • The name and title of the individual (if a company) that will be signing the contract.
UNIVERSITY PC/LAPTOP PURCHASE
The University now provides a service which facilitates quick turnaround on orders for standard University desktop and laptop computers. To view the particulars including instructions for ordering along with current standard configurations, please proceed to UCSS PC Depot. page.

Any deviation from these configurations must be described and approved by Patrick Landry, Director of UCSS and Assistant CIO.

You must list on your purchase requisition whether the computer/laptop is in addition to your current inventory or if it will be replacing an older system. If it is replacing an older system, you must list every state tag number that will be replaced.

Laptops: You must submit a Letter of Justification and a Laptop Request Form to order a laptop.

If any questions, please contact Purchasing.

*NOTE: Use free Adobe Reader to view/print PDF documents.

 

Document last revised Tuesday, February 22, 2011 1:21 PM

© Copyright 2003 by the University of Louisiana at Lafayette
Purchasing, 104 University Circle, P.O. Box 40197,
Martin Hall, Room 123 · Lafayette LA 70504-0197
E-Mail: purchasing@louisiana.edu
Telephone: 337/482-6243 · Fax Machine: 337/482-5059