You are here

Forms

**Please note, not all forms are fillable if you are using Firefox as your browser.  Purchasing apologizes for any inconvenience this may cause.

Forms by Type

General Purchasing Forms

Request for Spending Freeze Exception (PUR-215) - Fillable Version

Request for Spending Freeze Exception (PUR-215) - Print Version

Authorized Dealer Certification (PUR-525)
Deficiency/Complaint Form (PUR-110)
Determination of Taxability Form

Laptop Request Form (PUR-103)
Promotional Item(s) Approval Form (PUR-106)
Purchase Order Change Request (PUR-114) (Updated 7/13/2021)
Request for a Quotation (PUR-RFQ)

Request for quotation - Construction (PUR-T38RFQ)

Partial Delivery Receiving Report (PUR-200)

Check Request (Fees for Participants and Stipends) (PUR-517)

Instructions on How To Check Encumbrance Balances

Instructions on How to Change Fiscal Years on a Requisition

Banner Forms

Banner Commodity Codes (Alphabetical)
Banner Commodity Codes (Numerical)

Banner Finance Access Request

LaCarte Forms

LaCarte Card Application (PUR-102) UPDATED 2/22/2024
LaCarte Card Approver Agreement
LaCarte Card Cardholder Agreement 
LaCarte Card Missing Receipt Form (PUR-116)

Promotional Item Approval Form (PUR-106)

Professional, Personal, Consulting and Social Services Forms (PPCS) Contracts

Contract Alteration Form (PUR-117)
Contractor Evaluation Form (PUR-PE)
Cost Benefit Analysis Documentation Form (PUR-CB)
Professional, Personal and Consulting Services Contractor Information Requisite Form (PUR-CIR) 
Scope of Services Form (PUR-SS)  

Special Meals Forms/

No longer in use.  Please complete a pre-approval in Chrome River.

Non-Employee Reimbursement Forms (Invited Guest or Candidate)

No longer in use.  Please complete a pre-approval in Chrome River.

Vendor Forms

Taxpayer Identification Number & Certification Form (W-9) (Blank, for Vendor Registration) Form Version 218

W-8BEN Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)

W-8BEN-E Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)

Vendor Application Form
Vendor Information Form (For Departmental use when adding a vendor or altering an existing vendor) 

Exemption Forms

Determination of Taxability Form

Hold Harmless - Non-State Employee use of State Vehicle Acknowledgement
Laboratory Scientific Research Supply & Equipment Exemption Form (PUR-101)
Sole Source Form (PUR-104)
UL Lafayette Tax Exempt Certificate (R-1056) (2024)
UL Lafayette Taxpayer Identification Number & Certification Form (W-9)

Florida Consumer's Certificate of Exemption (DR-14)

Hotel Tax Exemption Form (R-1376) (2024)

LDR Employee Travel Expense Sales Tax Exemption Certificate for Enterprise Rental Car and Park N Fly (New Orleans Location Only) (R-1392)

Emergency Purchase Justification Form FILLABLE (PUR-131)

Emergency Purchase Justification Form WORD (PUR-131)

Forms by Form Number

DR-14 - Florida Consumer's Certificate of Exemption

IRS-W9 - W-9 Form (Blank, for Vendor Registration)

IRS W-8 BEN (For Individual)

IRS W-8 BEN-E (For Entities)
PUR-101 - Laboratory Scientific Research Supply & Equipment Exemption Form
PUR-102 - LaCarte Card Application
PUR-103 - Laptop Request Form
PUR-104 - Sole Source Form
PUR-106 - Promotional Items Approval Form
PUR-108 - Vendor Application Form
PUR-110 - Deficiency/Complaint Form

PUR-112 - Vendor Information Form (For Department Use ONLY)
PUR-114 - Purchase Order Alteration Form
PUR-116 - LaCarte Missing Receipt Form
PUR-117 - Contract Alteration Form

PUR-131 - Emergency Purchase Justification Form (Fillable)

PUR-131 - Emergency Purchase Justification Form (WORD)

PUR-200 - Partial Receiving Report

PUR-215 - Request for Spending Freeze Exception (Print Version) (Fillable Version)

PUR-517 - Check Request (Fees for Participants and Stipends)

PUR-CB - Cost Benefit Analysis Documentation Form
PUR-CIR - Professional, Personal and Consultign Services Contractor Information Requisite Form

PUR-PE - Contractor Evaluation Form
PUR-RFQ - Request for a Quotation (RFQ)
PUR-SS - Scope of Services Form

PUR-T38RFQ - Quotation Response Form (Construction)
R-1056 - UL Lafayette Tax Exempt Certificate (UPDATED 1/3/2024)

R-1376 - LDR Employees Travel Sales/Use Tax Exemption Certificate (Updated 1/5/2024)

R-1392 - LDR Employee Travel Expense Limited Sales Tax Exemption Certificate: Enterprise and Park N Fly (New Orleans) only

W-9 UL - Lafayette Taxpayer Identification Form (W-9) (2024)
PUR-525 - Authorized Dealer Certification