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Meals

Meal allowance includes tax and tips. Receipts are not required for routine meals within the tier pricing below, unless a cash advance was received.  (When a cash advance is received, you MUST provide receipts for all meals.)  Number of meals claimed must be shown on request for reimbursement.

Note: If a meal is included in a conference schedule, it is part of the registration fee; therefore, an employee cannot request/receive additional reimbursement for that meal.

THE ALLOWANCES LISTED BELOW ARE NOT A PER DIEM, THEY ARE ONLY THE MAXIMUM AMOUNT ALLOWED FOR THAT MEAL, WHILE IN TRAVEL STATUS.

TIER
MEALS AREA
Breakfast
Lunch
Dinner
TOTAL
I
In-State Cities (except New Orleans) $9 $13 $29 $51
II
New Orleans; Las Vegas, NV; and Tampa, FL $10 $16 $30 $56
III
Austin, TX; Atlanta, GA; Cleveland, OH; Dallas/Fort Worth, TX. Denver, CO; Ft. Lauderdale, FL; Hartford, CT; Houston, TX; Kansas City, MO; Los Angeles, CA; Miami, Fl; Minneapolis/St. Paul, MN; Nashville, TN; Oakland, CA; Orlando, FL; Philadelphia, PA.; Phoenix, AZ, Pittsburgh, PA;Portland, OR; Sacramento, CA; San Antonio, TX; San Diego, CA; Sedona, AZ; St. Louis, MO; Wilmington, DE; all of Alaska and Hawaii; Puerto Rico; Virgin Island; American Samoa; Guam, Saipan $12 $17 $32 $61
IV
Baltimore, MD; San Francisco, CA; Seattle, WA; Alexandria, VA; Arlington, VA; New York City, NY;Washington, DC ;Chicago, IL; Boston, MA; and International Cities $13 $19 $36 $68

 

Single Day Travel

Meals are not eligible for reimbursements on single day travel. This means that when an authorized traveler of the University is in travel status where no overnight stay is required, no meals are eligible for reimbursement.

The President or his designee will be allowed to authorize Single Day Meal reimbursements on a case-by-case basis when it is determined to be in the best interest of the university. In those cases where authorization is granted, the reimbursement is reported as income to the employee and is taxable.

To receive any meal reimbursement on single day travel, an employee must be in travel status for a minimum of 12 hours.  The maximum allowance for meal reimbursement for single day travel will be:

• Breakfast & Lunch: ($22.00) The 12 hours travel duration must begin at or before 6a.m.
• Lunch:  ($13.00) Requires 12 hour’s duration in travel status.
• Lunch & Dinner:  ($42.00) The 12 hour travel duration must end at or after 8 p.m.


REIMBURSEMENT  OF ALCOHOL IS PROHIBITED

For complete meal guidelines, please see PPM 49 Travel Policy.