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Professional, Personal, Consulting, and Social Services (PPCS) Contracts

Contracts that include technical or unique functions performed by companies, independent contractors, or consultants whose occupation is the rendering of such services constitutes professional, personal, consulting, and social services (PPCS).

Please be advised that the following are the new guidelines for processing the University’s Professional, Personal, Consulting and Social services contracts ("PPCS Contracts") that complies with Louisiana laws, rules and regulations (R.S. 39:1551-1755 and Louisiana Procurement Code Title 34, Part V and Act 87 of 2015).

PPCS Contracts $2,000 or less    

Attach the following forms to the Purchase Requisition:

A purchase order is issued within approximately 7 days.  This does not apply to where a PPCS contract is required or where there is a need to agree to ownership of deliverables or where evidence of insurance is required.

PPCS Contracts > $2,000 to $39,999

Attach the following forms to the Purchase Requisition:

A contract will be prepared and processed through the Office of Purchasing approximately 4 weeks.**

Personal and Professional Service Contracts $40,000 or greater

Attach the following forms to the Purchase Requisition:

  • PUR-CR
  • W-9 Form
  •  Scope of Services
  • Contractor’s proposal/ agreement, if applicable
  • Travel Expenses (Request to Pay Expenses for Invited Guests, if applicable)
  • PUR-CB  – Required for contracts with the total dollar amount exceeding $50,000 and has a term of more than 6-months as required by La. R.S. 39:1623.

A contract will be prepared and processed through the Office of Purchasing approximately 8 weeks.**  Purchasing will seek approval from the Louisiana Division of Administration, Office of State Procurement, Professional Contracts.

Consulting Services Contracts $40,000 to $49,999

Attach the following to the Purchase Requisition:

  • PUR-CR
  • W-9 form
  • Scope of Services
  • Contractor’s proposal/agreement, if applicable
  • Travel Expenses (Request to Pay Expenses for Invited Guests, if applicable)
  • PUR-CB  – Required for contracts with the total dollar amount exceeding $50,000 and has a term of more than 6-months as required by La. R.S. 39:1623.

A contract will be prepared and processed through the Office of Purchasing approximately 8 weeks.**  Purchasing will seek approval from the Louisiana Division of Administration, Office of State Procurement, Professional Contracts.)

Consulting Services Contracts $50,000 and over

Consulting Services Contracts will need to be awarded through the competitive Request for Proposal (RFP) process. The RFP process takes 16 weeks.  Please contact the Purchasing Office if you anticipate a need for such services.

**Note: Actual processing time is contingent upon Contractor’s prompt return of signed contract to the Purchasing Office.

Purchasing will submit the contract to the Contractor via email for contract signature or forms, copying the department to help expedite.  If an email is not provided, the contract will be submitted to them by mail.

 

After the contract is completed a contract evaluation form is to be completed and turned in to Purchasing.

 

Professional, Personal, Consulting, and Social Services (PPCS) Contracts Forum from February 16, 2016.