PPCS Required Documents
PPCS Contracts $5,000 or less
Attach the following forms to the Purchase Requisition:
A purchase order is issued within approximately 7 days. This does not apply to where a PPCS contract is required or where there is a need to agree to ownership of deliverables or where evidence of insurance is required.
PPCS Contracts > $5,000 to $49,999
Attach the following forms to the Purchase Requisition:
- PUR-CIR
- Scope of Services
- Contractor’s quote, proposal, or agreement, if applicable
- Resume of Consultant, if applicable
A contract will be prepared and processed through the Office of Purchasing approximately 4 weeks.**
Personal and Professional Service Contracts $50,000 or greater
Attach the following forms to the Purchase Requisition:
- PUR-CIR
- Scope of Services
- Contractor’s quote, proposal, or agreement, if applicable
- PUR-CB – Required for contracts with the total dollar amount exceeding $50,000 and has a term of more than 6-months as required by La. R.S. 39:1623.
A contract will be prepared and processed through the Office of Purchasing approximately 8 weeks.** Purchasing will seek approval from the Louisiana Division of Administration, Office of State Procurement, Professional Contracts.
Consulting Services Contracts $50,000 to $74,999
Attach the following forms to the Purchase Requisition:
- PUR-CIR
- Scope of Services
- Contractor’s quote, proposal, or agreement, if applicable
- PUR-CB – Required for contracts with the total dollar amount exceeding $50,000 and has a term of more than 6-months as required by La. R.S. 39:1623.
A contract will be prepared and processed through the Office of Purchasing approximately 8 weeks.** Purchasing will seek approval from the Louisiana Division of Administration, Office of State Procurement, Professional Contracts.
Consulting Services Contracts $75,000 and greater
Consulting Services Contracts will need to be awarded through the competitive Request for Proposal (RFP) process. The RFP process takes 16 weeks. Please contact the Purchasing Office if you anticipate a need for such services.
**Note: Actual processing time is contingent upon Contractor’s prompt return of signed contract to the Purchasing Office.
Purchasing will submit the contract to the Contractor via DocuSign for Contractor's signature, copying the department on any notification to Contractor to help expedite the contract. Contractor's email address must be submitted.