Personal Destination or Personal Travel Days

When airfare for University business includes a personal destination or personal days, the University traveler must obtain the lowest airfare quote, at the time of purchase of the airfare, for the business destination only and for the business portion of the time traveled.

Reimbursement or approval for the airfare will be the lesser of the lowest quote or the prorated amount for the business portion of the airfare only. The prorated amount is calculated by dividing the airfare by the total number of days (business and personal) and multiplied by the total number of business days. (Lodging and Meals will not be reimbursed during personal days.)

Personal days are defined as those days of domestic travel for a business purpose outside of one day prior to and/or after the business purpose. Personal days for international travel for a business purpose are those outside of two days prior to the business purpose and travel must begin within one day after the business event for a total of two days of return travel time.

Justification for extra time to travel for business must be approved by the travel manager prior to booking flights. Approval must be attached to the Chrome River Travel Pre-Approval and subsuquent Chrome River Expense Report.

Contact the Office of Purchasing with questions at 482-6250 or email purchasing@louisiana.edu.