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Travel

Update - 7/1/2021

There is a new addition to the PPM-49 Travel Guide this year. 
*A Department Head or his/her designee may approve a traveler’s reimbursement request for a rapid COVID-19 test, if the employee will be traveling on official state business (receipts are required). If the employee is traveling international and it is required that the traveler be quarantined for a certain period, hotel, meals and internet expenses are allowed to be reimbursed per PPM49 tier rates

PPM-49 Pocket Guide and full format are linked below.

PPM-49 Pocket Guide 2021-2022

PPM-49 2021-2022

​Effective July 1, 2021, travelers will be allowed to rent vehicles in the state of Louisiana from Enterprise, National or Hertz.  This is a change from past years where travelers were only allowed to rent in-state from Enterprise.  Out of state rentals will remain the same (Enterprise, National, or Hertz).  I have attached the rental rates and surcharges for these companies.

Enterprise-National Rates and Surcharges 2021-2022

Hertz Rental Rates 2021-2022

Hertz Surcharge Locations 2021-2022

 

Update (5/18/2020)

TRAVEL RECOMMENDATIONS

Cases of coronavirus disease (COVID-19) have been reported in all states, and some areas are experiencing community spread of the disease. Travel increases your chances of getting and spreading COVID-19.

CDC recommends you stay home as much as possible, especially if your trip is not essential, and practice social distancing especially if you are at higher risk of severe illness. Don’t travel if you are sick or travel with someone who is sick.

  1. Personal travel outside of your local area is discouraged, however not restricted;   
  2. Employees who engage in travel outside of their local area must notify their Department Head (Supervisor) and the Office of Human Resources (HRConsultancy@louisiana.edu), prior to travel;
  3. If the employee begins showing signs of symptoms related to COVID-19, they will again notify their Department Head (Supervisor) and the Office of Human Resources (HRConsultancy@louisiana.edu).

If an employee must travel, they will be required to follow any state and local travel restrictions currently in place. It is possible that some state and local governments may put in place travel restrictions, stay-at-home or shelter-in-place orders, mandated quarantines upon arrival, or even state border closures while you are traveling.

Employees should  check with the state or local health department along their route, and at their planned destination. There may be no restrictions at the time they plan to leave, however that does not mean there won’t be restrictions in place when they arrive.

Update (3/23/2020)

Chrome River Assistance

The Office of Purchasing has suspended its in-person help sessions on Wednesdays and Thursdays to minimize face-to-face gatherings.

Purchasing personnel will provide assistance via teleconferences, webinars, and email. You will receive an email when these services become available.

If you need immediate assistance, email purchasing@louisiana.edu.

Travel

International travel is prohibited. Out-of-State travel, whether by ground transportation or air, must be approved in advance by the Louisiana Commissioner of Administration and will be evaluated based on business necessity.

In-state travel is strongly discouraged and will be denied unless it is essential and there are no other means of conducting business.

These restrictions apply to new and all previously approved travel requests. All requests for the Commissioner's consideration and any questions should be emailed to purchasing@louisiana.edu.

Direct Deposit for Employee Reimbursement

Employees who are not set up to receive direct deposit for out-of-pocket expenses are encouraged to do so at this time. Download the Direct Deposit Authorization Form for employees.

If you do not wish to have your check deposited in the same account as your payroll, a copy of a voided check or letter from your bank with the banking information must be attached. Completed forms should be emailed to accountspayable@louisiana.edu.

Email questions to accountspayable@louisiana.edu.

All University news and updates regarding the COVID-19 response are available at https://louisiana.edu/covid19-updates.

Update to Out-Of-State Travel (3/17/2020)

Effective immediately and until further notice, all state-supported international travel is prohibited.


Out-of-State travel, whether by ground transportation or air, must be approved in advance by the Louisiana Commissioner of Administration and will be evaluated based on business necessity.
In-state travel is strongly discouraged and will be denied unless it is essential and there are no other means of conducting business.


These restrictions apply to new and all previously approved travel requests. All requests for the Commissioner's consideration and any questions should be emailed to purchasing@louisiana.edu.


All University news and updates regarding the COVID-19 response are available at https://louisiana.edu/covid19-updates.

Travel

The new travel policy for fiscal year 2016-2017 has been issued and can be found on the Office of State Purchasing and Travel webpage.  For a summary of the new additions, changes and clarifications please see the Office of State Purchasing and Travel.  As always, this is just a summary, as PPM49 should always be reviewed in its entirety each year.

A “Request for Official Travel” form must be completed by each person traveling on University business.  The request should be submitted in a timely manner to ensure all approvals have been received prior to departure date.  All employees and guests of the university must follow Office of State Travel PPM49 regulations found on the Office of State Purchasing and Travel webpage.

Louisiana Travel Policy Training (4/4/17)