Chrome River is the University’s Expense Management software solution. Travel pre-approvals and expense reports are entered into and tracked by Chrome River.
Chrome River Features:
University Policy and Chrome River require that all travel must be submitted by the first day of travel; however, if pre-approval is not completely approved by the first day of travel, the traveler risks the chance of it being denied, and LaCarte transactions already made would have to be reimbursed to the university. The same policy holds true for Special Meals. If a Cash Advance is requested, the system mandates that a pre-approval be entered at least 14 days prior to the start of travel. It is the traveler’s responsibility to verify that the pre-approval is approved, and the cash advance has been issued before the start of travel.
After the event, the pre-approval is imported to the Expense Report, expenses are identified, LaCarte transactions are reconciled to the line of the Expense Report and receipts are attached. Once this is done, the Expense Report is ready to be submitted. The Expense Report must be completed within 60 days of the end of the travel or Special Meal. If the Expense Report has not been submitted, the charges will be due from the employee.
Credit Card transactions, not related to travel or Special Meals, are to be reconciled as they appear in your eWallet, however can remain in “Draft” until the Statement Date has arrived. All LaCarte transactions will require that a receipt be attached. Receipts can be added to the Receipt Gallery at any time. Administration and Finance strongly recommends that LaCarte cardholders reconcile these expenses on the 8th and the 22nd of every month.
FOLIO allows automatic line item creation with the use of a lodging e-receipt. Follow instructions on the Chrome River Dashboard.
CR Snap can be used to capture and upload receipts to your Chrome River receipt galery. Look for it in your App Store.
Questions can be emailed to the Travel Office at firstname.lastname@example.org