The Louisiana Procurement Code (RS 39:1596) authorizes the Governor to establish by executive order “small purchase” dollar amounts and minimum bid procedures for the competitive procurement of supplies, equipment and operating services within specified dollar ranges. Governor Jindal issued Executive Order BJ 2010-16, which revises the dollar ranges for the solicitation of price quotations. See http://www.doa.la.gov/osp/legalinfo/bj2010-16.pdf.
Competitive limits are as follows:
Less than $5,000
- Non competitive – No bids are required. Supply items can be purchased via LaCarte or a purchase requisition. Equipment items, while non competitive up to $5,000, should be requisitioned. Equipment is defined as tangible, non-consumable, moveable property with a unit cost of $1,000 or more and a useful life of one year or more, with the exception of animals and livestock. LaCarte purchases must follow all guidelines and assigned single transaction limits.
$5,001 - $15,000
- Requests for Quotations (RFQ) shall be solicited from at least three (3) bona fide, qualified vendors. Quotes may be solicited by the department via a departmental solicitation or a requisition can be released to Purchasing for processing the solicitation. A minimum of 24 hours should be allowed for vendor response. (*Please see below for additional information concerning Requests for Quotations.)
$15,001 - $25,000
- Requests for Quotations shall be solicited from at least five (5) bona fide, qualified vendors and must be issued by the Office of Purchasing. A minimum of three (3) business days shall be allowed for vendor response.
Greater than $25,000
- Formal written sealed bids shall be solicited by the Office of Purchasing from at least five (5) bona fide, qualified vendors, and public notice is published in the official journal of the State and posted to the State Purchasing LaPAC website. Typically, twenty one (21) days shall be allowed for vendor response.
This delegated authority is offered for departmental voluntary acceptance and use, and is not mandatory. Acceptance should be based on the commitment to, and responsibility for adherence to established University and State purchasing policies and procedures. Non-compliance with these procedures may result in a purchase being disallowed, thus requiring payment with non-University funds.
*Departments opting to solicit quotations should do so by utilizing the sample Request for Quotations. The quotations must then be attached to a Purchase Requisition and submitted to the Purchasing Office for evaluation and ordering.
Please be assured that the Office of Purchasing remains at your service and will gladly offer assistance or handle the bid process for any department’s requisitioned needs greater than $5,000.