PaymentWorks

PaymentWorks is the University's vendor onboarding and vendor management system. PaymentWorks will improve communications between the University and key suppliers, as well as provide visibility to the onboarding process for registrants/vendors.

PaymentWorks is an easy to access and easy to use Web-based portal to which the University will invite vendors to manage the majority of their information within our Banner vendor database.  There are minimal requirements to initiate this process and once complete this free service will allow a vendor to:

• View the status of invoices
• Access remittance details
• Maintain supplier master information
• Avoid delays in payment due to incorrect remit address or other critical data
• Provide banking information in a security environment for ACH Payments

PaymentWorks will verify tax IDs, addresses, and perform checks against disbarred lists and sanctions lists.  Once the information is verified and approved, it is securely transmitted to Banner, establishing the registrants as University vendor. Vendors will maintain ownership of their own information through PaymentWorks, which will in turn ensure accurate and timely payments from the University.

Departments are to use the Vendor Information Form to request a new vendor be added into Banner through PaymentWorks. When completing the form please be sure to include an email address for the person who is able to provide tax and possibly banking information. It is no longer necessary to obtain a W-9, W-8BEN or W-8BEN-E from a vendor. PaymentWorks will allow vendors to securly upload the necessary form or will generate a W-9 for them (W-8BEN and W-8BEN-E must be uploaded by the vendor at registration). 

Vendor related questions may be directed to Purchasing at purchasing@louisiana.edu.